2017 AGM

Last updated: 20th July 2017

SIXTH ANNUAL GENERAL MEETING &
PRESENTATION:

LOOKING TO THE FUTURE - ST JAMES AS PART OF THE CITY OF EXETER

WEDNESDAY 5 JULY 2017 - 7PM

Members and Associate Members of ESJF are warmly invited to the sixth Forum AGM on Wednesday 5 July 2017 at St Sidwell’s C of E Primary School, York Road.

The AGM meeting will start at 7.45pm and will follow a presentation by ESJF adviser Frazer Osment which will start at 7 pm. Frazer will be exploring his vision for St James as an important part of the City of Exeter, inspiring us to look ahead to a positive future.

                                                                           

                                                      AGENDA

1. APOLOGIES

2. MINUTES of the fifth AGM July 2016 – for accuracy

3. MATTERS ARISING from those minutes

4. STEERING GROUP REPORT for the year 2016/17

5. TREASURER’S REPORT for the year 2016/17 and Draft Budget for 2017/18

6. APPROVAL OF AMENDED DRAFT CONSTITUTION

7. MOTIONS

8. ELECTION OF STEERING GROUP for 2016/18
a. Chair
b. Treasurer
c. Minute Secretary
d. Membership Secretary
e. 5 other Steering Group members

9. ANY OTHER 2017 AGM MATTERS not on this agenda

Please download and bring these documents with you to the meeting. Only a few copies will be available on the day.

Download a copy of the Agenda

Download a draft copy of the 2016 AGM Minutes

Download a copy of the Steering Group Report 2017 *

Download a copy of the Accounts for 2016 - 2017

Download a copy of the new Forum Constitution

Download a Steering Group Nomination Form

*  Documents referred to in the Steering Group Report may be downloaded here:

Legal Costs Account

GESP Response

St Sidwell's Well Report

Motions, proposed and seconded by members of ESJF, should be sent to the Membership Secretary by 5pm on Friday 30 June.

Nomination forms for election to the Steering Group should be returned to the Membership Secretary by noon on Tuesday 4 July.

Motions and nomination forms should be sent either by email to: info@exeterstjamesforum.org or by post/hand-delivered to ESJF, c/o St Sidwell's Centre, Sidwell Street, Exeter EX4 6NN

Nominations for Officers and Steering Group members

Is now the time when you might be ready to offer some of your time for the benefit of the community and to play your part in delivering the Neighbourhood Plan's vision for a balanced and vibrant St James?

Please seriously consider standing for election to the Steering Group – we welcome new people, who must be full Forum members, resident in St James, with ideas and enthusiasm for our neighbourhood, and who are keen to support the Neighbourhood Plan's policies and projects. The Steering Group meets formally once every two months, with work undertaken by email in between, and meetings of smaller groups arranged as necessary.

We shall need new people to ensure a full complement of 4 Officers and 5 elected Steering Group Members, so if you are interested in taking an active role in the Forum, please get in touch to discuss this. Similarly if you know a Forum Member who might be interested and would bring enthusiasm and a commitment to our community, please discuss nomination with them and then, if they are willing, fill in a nomination form.

The Officer roles are Chair, Treasurer, Minute Secretary and Membership Secretary. The Chair has been vacant for the last two years and the time has come when the Forum needs someone to step up to take the lead. Robyn Connett is standing down as Membership Secretary this year and will not be seeking re-election. As coordinator of the Queen's Crescent Garden Project, she needs to be able to devote her available time to this at what promises to be an exciting but very busy period. Annette Plaut and Dave Treharne are willing to consider re-election as Treasurer and Minute Secretary, respectively, but equally would welcome new blood taking on these roles, so that they could devote their energies to other aspects of the Forum's work.


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